You can also use the invoice as a customs declaration for international trade. Use this Excel template to create a comprehensive commercial invoice that keeps all shipment and pricing information in one place.
Excel Word. For shipping to and from Canada, the government requires much of the information typically included in a bill of lading: consignor, consignee, pieces, weight, product description, whether or not it is prepaid, declared value, and any special delivery or service instructions.
The main difference is that all information must be reported in both English and French. This template provides an English and French translation of the Straight Bill of Lading template above for use on any international shipments to or from Canada.
Created by the supplier, the BoL travels with the inventory, and is given to the recipient as formal proof that the requested goods have moved to the shipment stage — therefore, it is critical to ensure that the supplier is paid and that the recipient receives the cargo on time and undamaged.
Bills of lading are most often used in international trade. In British English, the term refers only to goods being transported by ship, but in the U. A bill of lading includes contact information for all involved parties, purchase order number and other tracking numbers, shipment and expected delivery dates, information on the delivery method mode of transportation, shipment company, etc. In addition, the BoL typically includes any special shipping instructions, as well as terms and conditions of the delivery agreement between supplier and recipient.
As mentioned, a bill of lading is a legal document — that means that a critical aspect is getting signatures of approval. In most cases, the supplier will sign the BoL once the goods have been packed into the delivery method truck, ship, freight train, airplane, etc. The function of a bill of lading is simple, but its full utility might not be immediately evident. Ultimately, a BoL protects the seller, shipper, and recipient against lawsuits by providing a record of when and where a shipment is in delivery — therefore, it serves as a receipt and a contract of carriage.
Of course, there are other parties who would be in a position to look at the bill themselves such as port and border authorities. This is important precisely because it allows the authorities to be sure that the items are not a hazard in any way. This also implies that the carrier would have an easier time ensuring that the items are being transported in such a way so as not to endanger people or the items themselves.
Enabling comparison with the items Part of the verification process is comparing the bill with the products after they have been delivered. Since the bill can serve as a record, it should be a simple matter for the recipient to examine the items and compare them to the bill, making the task of verifying the order much simpler. After all, one task of a bill of lading is to make it easier to catch any discrepancies. It should be a simple task to compare the bill of lading with the original purchase order to make absolutely certain that everything is in order.
Making it easier to keep track of items Other than verifying the order when it arrives, the existence of the bill of lading makes it easier to check that the items are all accounted for.
Should anything go missing, the bill should make it possible to see where that might have happened. Indeed, transport receipt templates can serve to make it easier to be aware of where items are at any given time. Since carriers would have to show the bill at every step, this makes it easier for all parties to keep a close watch on all the items being delivered. Providing a record for the future Like any other kind of document, you can expect that these bills may be saved for future use in the sense that they may serve as records of the transactions.
While clients may dispose of their copies, as a career you would keep your own records of a transaction, which may prove useful if you need to address any disputes or queries regarding their respective transactions. Of course, these records may prove useful for more mundane purposes such as calculating company expenses since the company would need written records to be certain that they are making all the calculations properly.
This can serve to make sure that all parties who see the bill understand that it signifies some important company business. Besides that, displaying the company logo can make it more obvious that there is official backing behind the transaction. This can serve to assure any authorities that everything is in order regarding the proper transportation of the items. Your recipients can also have an easier time determining the authenticity of the delivery if the logo is displayed.
Government Bill of Lading Template gsa. After all, there are specific professions that would be well-placed to use these kinds of tools for their work, particularly if the job entails transportation of potentially sensitive products. Carriers Perhaps the most obvious users of bills of lading are carriers themselves.
Delivery personnel would be expected to carry bills of lading with them so that any proper authorities could check and verify the items more efficiently. After all, as the personnel directly responsible for actually moving the items in question, carriers are definitely the most likely persons to need such bills. You can even argue that delivery businesses, in general, can see a need for the templates as it would give them an easy resource for their work.
Freight forwarders Freight forwarders generally serve as coordinators between all the parties involved in a shipment. While they are not directly involved in transporting goods, they do make the arrangements for carriers to perform the transportation properly.
Freight forwarders even have their own bill of lading that they need to issue to exporters which states the goods that need to be transported and how. In that case, it would be prudent for freight forwarders to keep their own bill of lading templates if only to ensure that they can be more effective at performing their job.
Need help completing your bill of lading? Visit our How To page for more information and definitions. Location No:. X Commodities requiring special or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with ordinary care.
Where the rate is dependent on value, shippers are required to state specifically in writing the agreed or declared value of the property as follows:. The agreed or declared value of the property is specifically stated by the shipper to be not exceeding. The carrier shall not make delivery of this shipment without payment of freight and all other lawful charges.
See 49 U. Follow the quick tutorial to fill out IRS Bill of Lading, keep away from mistakes and furnish it in a timely manner: How to fill out a bill of lading form? On the website hosting the form, press Start Now and move to the editor.
Use the clues to complete the suitable fields. Include your individual information and contact data. Make sure that you enter suitable details and numbers in correct fields. Carefully verify the information of your form so as grammar and spelling. Refer to Help section in case you have any issues or address our Support staff. Once the form is completed, click Done. Distribute the ready by way of electronic mail or fax, print it out or save on your device.
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